In aviation, technical records aren’t just “documents”, they’re airworthiness evidence, lease value protection, and the difference between a smooth audit and a weeks-long scramble. Yet many operators, MROs and lessors still rely on fragmented file shares, oversized PDFs, and legacy archive habits that slow teams down and introduce risk.
ROAM (Records Online Asset Management) was built to change that by taking records out of “storage mode” and turning them into a living, searchable, compliance-ready asset.
Find any record in seconds (yes, really)
ROAM combines embedded OCR with metadata-driven indexing, so teams can locate a specific AD, SB, CRS, task card, work order, logbook entry or any key phrase/part number fast, even across large fleets.
What this means in practice:
- Less time searching, more time validating
- Faster responses to auditors, authorities and lessors
- Reduced dependency on “the one person who knows where everything is”
Go beyond archiving: build a “single point of truth” for the fleet
ROAM isn’t just a digital warehouse. It’s designed as a common integrated platform that supports day-to-day operations across departments bringing records into one secure online location and improving collaboration between teams.
Key capabilities include:
- Document classification into structured document types (not just page-level filing)
- Attachments linked to the right record (e.g., Form 1, photos, borescope media)
- User-friendly browsing by work package/container/document type
Integrate with M&E systems to unlock gap analysis and audit readiness
One of ROAM’s biggest advantages is connectivity. ROAM is built to integrate (via API) with leading M&E/ERP ecosystems such as AMOS, TRAX, ULTRAMAIN, SAP (and more), enabling powerful workflows like gap analysis matching planning/compliance requirements to the actual archived evidence.
Outcome: you can move from “we think we’re compliant” to “here is the evidence, instantly.”
Make audits and authority reviews dramatically easier
ROAM helps teams prepare for:
- Authority reviews
- Quality audits
- Import/export audits
- ARC renewal cycles
- Internal compliance reviews
With configurable status/compliance views and fast evidence retrieval, you’re not building audit packs under pressure you’re maintaining an archive that’s audit-ready in real time.
Transitions and end-of-lease: automated binder building (and less stress)
Re-delivery is where record quality becomes aircraft value. ROAM supports transitions with features like:
- Automated/semi-automated binder building
- Structured output aligned to common re-delivery expectations (e.g., A–K style binder sets)
- Efficient review of missing items and coordination of open items
The result is a clearer, faster path to a complete EOL pack, without the chaos.
Flexible delivery: outsource digitisation or manage it in-house
Every organisation is different. ROAM supports both models:
- Outsourced processing via a dedicated ROAM analyst team for QA and indexing
- Client-controlled processing using RDOC tooling for indexing, OCR, PDF/A creation, and image improvement (de-skew/de-speckle/orientation correction)
This flexibility is ideal for smaller teams needing immediate support, or larger teams building long-term internal capability.
Security and controlled sharing built for aviation stakeholders
ROAM is designed for secure collaboration and controlled access, supporting modern security needs and practical sharing workflows:
- Secure exports (single doc → whole aircraft archive → entire fleet)
- Controlled access links/time-limited sharing options
- Enterprise security features such as SSO (Single Sign On) support and strong access controls
Real-world adoption
ROAM is trusted by major operators including SAS (Scandinavian Airline System), Transavia France, Air Tahiti Nui, Condor, Smartlynx, Portugalia, Singapore International Airlines Engineering Company, and many more.
The bottom line
ROAM helps aviation organisations:
- Reduce audit workload
- Improve compliance confidence
- Accelerate transitions and lease events
- Protect aircraft value
- Give teams time back, every week
If aircraft records are still slowing your operation down, it’s usually not a people problem it’s a tooling and process problem. ROAM was built to fix that.
Want a demo or to talk through your use case?